Replace your visitor register book with free QR check-in on WhatsApp.
CheqIn is the visitor management system for Indian offices. Instead of writing name and number in a register, guests get a QR pass on WhatsApp, the host approves from their phone, and every visit is saved. Free for 50 visitors a month, ₹999 a year for unlimited.
- Free forever plan
- No app
- No hardware
- Ready in 30 seconds
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Still writing visitor details in a register book?
Someone at reception writes the name and mobile number, then calls the host to say a visitor is waiting. The book is slow, unreadable later, and shows every earlier visitor's number to the next person. CheqIn does the same job automatically.
Slow to fill out, slower to search
Feels unprofessional to visitors
Impossible to search or report on
Easy to lose or damage
Not connected to the employee being visited
Poor first impression for guests
Send a visitor pass on WhatsApp. Guests just show it at the gate.
Pre-register a guest with name and mobile number. They get a QR visitor pass on WhatsApp or email with the time, the Google Maps location and parking instructions. At reception they show the QR and the host is notified. No register, no waiting.
- Step 1
Invite
Add the guest's name, mobile number and visit time.
- Step 2
Deliver
The QR invitation lands on their WhatsApp and/or email.
- Step 3
Scan at the lobby
The guest shows the QR code. No forms, no typing, no queue.
- Step 4
Host notified
The host is alerted and the visit is logged automatically.
Your office can have a Smart Reception in seconds.
No dedicated kiosk or hardware required — just a QR code at your entrance.
- 1
Create your office
- 2
Get your unique reception QR
- 3
Put it at the entrance
- 4
Visitors scan it
- 5
The employee approves the visit
- 6
Visitor enters
How it works
Three simple steps get a visitor from the front door to an approved meeting.
Step 1
Scan
Visitor scans the CheqIn QR at reception.
Step 2
Request
Visitor enters their details and selects the employee they are visiting.
Step 3
Approve
The employee receives a WhatsApp notification and approves the visitor.
Everything a front desk needs. Nothing it doesn't.
QR Code Guest Check-In
Visitors scan a QR code at the lobby. No kiosk, no clipboard, no queue.
QR Invitations by Email & WhatsApp
Pre-register guests and send each a QR code they simply show on arrival.
Instant Host Approval
Visitors request access and the person they're meeting approves from their phone.
WhatsApp Notifications
Keep employees informed the moment a guest arrives, approved, or leaves.
Digital Visitor Log
Every visit is timestamped and searchable. Retire the paper visitor register.
Google Maps & Parking
Give visitors directions and parking instructions automatically.
Works for Walk-Ins
Visitors can register themselves, or reception can do it for them.
No App. No Hardware.
Works directly in a web browser, for you and for your visitors.
Visitor management for offices, commercial buildings, factories and more.
Anywhere guests arrive and someone needs to know about it, CheqIn replaces the sign-in book with a QR-based check-in.
Offices with 10 to 300 people
Replace the reception register. Each employee approves their own guests from WhatsApp.
See how it fitsCommercial buildings
A separate reception QR for each tenant office, one clean log for the building.
See how it fitsFactories & warehouses
QR visitor pass for contractors, drivers and auditors instead of the gate register.
See how it fitsClinics
Patients and medical representatives check in without a sign-in sheet in the waiting room.
See how it fitsSchools & institutes
Know who is on campus. Parents and vendors show a QR and are logged on entry.
See how it fitsBetter than a visitor register book. Simpler than enterprise software.
You do not need a kiosk, a badge printer or a sales call to check guests in. Looking for an Envoy alternative? See the full comparisons.
| Paper register | Enterprise visitor software | CheqIn | |
|---|---|---|---|
| Hardware needed | Register book and pen | Tablet kiosk or badge printer | None, just a QR code |
| Guest pass on WhatsApp | No | Rarely, mostly email or SMS | Yes, plus email |
| Host is notified | Reception phones the host | Yes | Yes, with one-tap approval |
| Searchable visitor history | No, flip through pages | Yes | Yes |
| Setup | Buy a book | Sales call and onboarding | Self-serve in under a minute |
| Price | About ₹215 to ₹975 per book | Quote or monthly per location | Free for 50 a month, then ₹999 a year |
What is a visitor management system?
A visitor management system (VMS) is software that registers, tracks and reports on everyone who enters your premises but is not a regular employee: clients, contractors, couriers, interview candidates and other guests. It replaces the paper visitor register with digital check-in, notifies the host on arrival and keeps an audit-ready record.
- Pre-registration and QR code invitations
- Contactless guest check-in at the lobby
- Instant host notification and approval
- A searchable, timestamped visitor log
Want the detail? Read the complete guide to visitor management systems →
Frequently asked questions
Everything else you might be wondering before you get started.
Yes. CheqIn records everything a visitor register book does (name, mobile number, company, person to meet, purpose, time in and time out) automatically, then adds a WhatsApp notification to the host and a searchable history. A paper register costs about ₹250 and cannot tell anyone a visitor has arrived. CheqIn is free for 50 visitors a month.
A visitor management system (VMS) is software that replaces the paper visitor register. It records who visits your premises, tells the host when their guest arrives, and keeps a searchable log of every visit. CheqIn is a cloud visitor management system that uses QR codes for guest check-in.
Invite a guest with their name and mobile number, and CheqIn sends them a QR code invitation by WhatsApp and/or email. When they arrive, they show or scan it at the lobby, the host is notified, and the visit is logged automatically. Visitors without an invitation can scan your reception QR and check themselves in.
Yes. CheqIn's free plan covers 50 visitor entries every month, forever, with QR check-in, host approval, WhatsApp and email notifications, invitations, and visitor history. No credit card is needed.
Free for up to 50 visitors a month. For unlimited visitors it is ₹999 a year (about ₹83 a month) with no per-location fee. See pricing →
No. CheqIn runs in the browser for you, your team, and your visitors. A printed or on-screen QR code at the entrance is all the hardware you need. Badge printing and turnstile integrations are available on the Enterprise plan.
Yes. Every invited guest receives a QR visitor pass on WhatsApp or email, and walk-ins scan your reception QR. The host approves from their phone and the entry is logged with the time. Material or vehicle gate passes (returnable and non-returnable) are not part of CheqIn today.
Yes. CheqIn is built for offices from a handful of people to a few hundred. Add your team, let each person approve their own guests, and keep one visitor history for the whole office. Multi-tenant buildings can set up one reception per office.
Enter their name, mobile number, and when they're coming. Email is optional. Their CheqIn (a QR code for entry) is sent straight to their mobile and/or email, depending on what you provide.
When someone checks in, the person they're visiting gets notified and approves them from their phone. The visitor sees the status update live.
Yes. Approvals, check-ins, and check-outs are sent over WhatsApp and email.
Yes. Add their name, mobile number, and email and they're ready instantly. You can add them yourself, or share an invite link and let them fill in their own details.
Retire the visitor register book.
Free QR visitor check-in on WhatsApp. No hardware, no app, ready in 30 seconds.