Visitor Management System for Schools
Parents, vendors, contractors and guests arrive all day. CheqIn gives each of them a QR pass, so the front office knows who is on campus and who they came to see.
50 free visitor entries every month • No credit card • No app
Still logging visitors in a paper register?
A paper visitor book at the gate is slow, and nobody checks it at pickup time
Front office staff stop their work to call a teacher or administrator for every visitor
There is no quick way to see who is on campus right now
Visitor details in a shared book are visible to every parent who signs in after
How it works in practice
A vendor delivering supplies, a parent attending a meeting and an inspector all arrive before lunch. The vendor and inspector were invited and show a QR pass from WhatsApp. The parent scans the reception QR and picks the teacher. Each host approves from their phone, and the front office has a timestamped record of all three without writing anything down.
Scan
Visitor scans the CheqIn QR at your entrance.
Request
They enter their details and pick who they're visiting.
Approve
The host gets a WhatsApp notification and approves.
Why schools & institutes switch to CheqIn
Know who came in and when
Every entry is timestamped and tied to the staff member who approved it, in a log you can search.
Pre-approved guests move faster
Invite vendors, auditors and speakers ahead of time so they walk through with a QR pass instead of queueing.
Less interruption for office staff
The visitor picks the person they are meeting and that person is notified directly.
Private by default
Visitor details are not written in a book others can read. Only your team sees them.
Frequently asked questions
No. CheqIn digitises the visitor register and host approval. It does not do background checks or watchlist screening, which some schools require. Use it alongside your own safety policy.
Yes. Parents and walk-ins scan the reception QR. Vendors and guests you expect can be invited in advance with a QR pass.
Yes. 50 visitor entries a month are free. Busier campuses can take the flat yearly Pro plan for unlimited visitors.
Give your front desk a Smart Reception.
No hardware. No app. Ready in 30 seconds.