What to record for every contractor or vendor
- Name, mobile number and company.
- Who invited or approved them, and the purpose of the visit.
- Time in and time out.
- Vehicle number or ID details if your site requires them.
- Any induction or safety acknowledgement your site needs. CheqIn does not collect signed forms today.
A four-step process
- Pre-register expected contractors with a QR pass, with the entrance and parking details.
- Let unplanned vendors scan the reception QR and pick who they are visiting.
- Have the host approve before the visitor goes further.
- Record the exit, so you know who is still on site.
Visitor check-in or contractor management?
"Contractor management software" usually means a heavier product that tracks qualifications, insurance, permits and safety training. If you only need to know who came, whom they met and when, a visitor management system is simpler and much cheaper. If you need to verify certificates or permits before work starts, you need a dedicated contractor management tool, and can still use CheqIn for the daily check-in.
Try it free: create a reception QR, or see how it fits a factory or warehouse.