What is a visitor pass?
A visitor gate pass allows a guest, client or contractor to enter an office, building or factory after the host's approval. Many sites still hand over a paper slip at the gate. A digital gate pass is the same permission as a QR code on the guest's phone, with no slip to write or lose.
How the QR pass works
- The host adds the guest's name, mobile number and visit time.
- The guest receives the QR pass on WhatsApp or email, with the map and parking instructions.
- At the entrance the guest shows the QR. Walk-ins scan the reception QR instead.
- The host gets a notification and approves with one tap. The entry is logged with the time.
Why digital beats a paper pass
- Nothing to print, write or hand back.
- The guest knows exactly where to go before they arrive.
- The host approves before the guest is let in, instead of reception phoning around.
- Every pass is saved in a searchable visitor history.
Free for 50 visitors a month. See how CheqIn works or read about the digital visitor register.
Frequently asked questions
- What is a visitor gate pass?
- A visitor gate pass is the entry permission given to a guest, client or contractor, usually after the host approves. It records the visitor's name, whom they are meeting and the time of entry.
- Does CheqIn handle returnable and non-returnable material gate passes?
- No. CheqIn covers visitor passes for people. It does not issue material or vehicle gate passes (RGP or NRGP) today.
- Do visitors need to install an app?
- No. The QR pass arrives on WhatsApp or email and opens in the phone's browser.